How to host an event with live music

Screen Shot 2015-09-02 at 16.03.00 Live music is that extra oomph that turns a gathering into a party, an event into one that people will remember for a long time afterwards.

Know what you’re getting yourself into

Creating this kind of atmosphere doesn’t come without its challenges, however, and there are a number of things to remember when hosting a live music event, ranging from licenses and noise permits to the technical details of lighting and sound equipment. Give yourself plenty of time to find the right venue and rent the required equipment. And if you know anyone with any expertise in the field, be sure to ask for help. 

Checking off the essentials

First, you’ll need to book a venue - and stage - of the right size. That talented yet rather shy singer-songwriter and her guitar needs a small, intimate venue for her acoustic concert. However, if you’ve booked a flamboyant glam rock cover band to perform an over-the-top visual show with lights and props, make sure you’ve got the space to do it.

When you are choosing the date, be flexible. If there is a massively popular concert already taking place two blocks away, you are wise to change your date to avoid scheduling conflicts.

Last but not least, remember event insurance. It’s not as expensive as you might expect and will be well worth it if the unthinkable happens.

Rocking the refreshments

No live music event should come without refreshments, so remember to lay out a good spread with plenty of food and drink. Live music should get people up and dancing, which will make your guests hungry and thirsty; but ease up on the frills and formalities and offer things that are quick to prepare and easy to eat on the move.

Cocktails are fun to make and look much more colorful and exciting than other kinds of drinks. Serve them in attractive glasses and people will be amazed at your hosting skills. Check out the calvados drink recipes online for plenty of inspiration. Apple brandy - sometimes known as applejack - is the base for some of the world’s oldest cocktails, so watch your party flow with amazing calvados apple brandy.

Think local and keep costs down

Live music needn’t cost the earth, and you don’t have to run around wondering how you can afford the likes of Elton John. It can also be a great opportunity to showcase some local talent, so ask around for who is up-and-coming and available. Local acts will not only be more eager, but they will also keep transport costs to a minimum. If however you have got your heart set on an out-of-town act, try to arrange a date that fits in with a touring schedule - perhaps they are in the neighborhood already that week.

Nothing makes a party like a live band, but it takes time, determination and forward planning to make the show run smoothly. Keep your ambitions realistic and focus on what is needed and you’ll be remembered for a great night with great entertainment.